Scotch College collects personal information, including sensitive information, about its students and their parents or guardians before and during the course of a student's enrolment at the School. The primary purpose of collecting this information is to enable the School to assess an application for enrolment and, if enrolment is offered and accepted, to provide schooling for the student.
We will collect personal information about a student or his parent/s or guardian/s where the information is reasonably necessary for one or more of our functions or activities of providing education to the student. The kinds of personal information that we collect and hold depends on the circumstances. Examples of information that we collect in relation to our students and their parent or guardians include:
name and address
contact details and addresses
date of birth of the student
health information of the student
medical reports of the student
student academic results and performance
The main consequences for the student and the parents or guardians if all or some of the personal information is not collected by Scotch College is that:
we may not be able to evaluate an application for enrolment or offer enrolment or continue the enrolment of a student
we may not be able to properly administer our relationship with the student and his parents or guardian or comply with our legal and contractual obligations as a school providing education in Victoria.
The collection of personal information about a student and their parents or guardians may also be required or authorised by or under an Australia law including:
Education and Training Reform Act 2006
Education and Training Reform Regulations 2017
Ministerial Order No 706 – Anaphylaxis Management in Victorian schools
Ministerial Order No. 870 dated 22 December 2016 for managing the risk of child abuse
Occupational Health and Safety Act 2004
the law relating to duty of care.
We will collect personal information directly from a student's parents or guardians, unless:
this information can (and has been) provided to us by a third party with the consent of the parents or guardians; or
it is unreasonable or impracticable for us to do so.
We collect personal information about prospective students and enrolled students and their parents or guardians where the information is reasonably necessary for one or more of our functions or activities of providing education to students.
Other entities, bodies or persons to which Scotch College usually discloses personal information of the kind collected by it includes the following:
State and Federal Government departments
persons providing services to the School including specialist visiting teachers, sports coaches and volunteers
organisations assisting the School with fundraising activities, including the Scotch College Foundation and the Old Scotch Collegians Association
other parents of the School through a class list or school directory (subject to you advising otherwise at the time of enrolment)
disclosure of student academic or sporting achievements, student activities and other news and photographs may be published in School newsletters, magazines, brochures. local and/or national newspapers, school promotional material, or the school website or on the Associated Public Schools (APS) website
Scotch College is likely only to disclose personal information to overseas recipients if it is directly relevant to an overseas trip proposed to be taken by the students and then only with the consent of the individual concerned (which consent may be implied). It is not practicable to specify in this Collection Notice the countries in which the recipients of such information are likely to be located.
If you have any questions about this Privacy Collection Notice the contact details for Scotch College are: Human Resources Manager
1 Morrison Street Hawthorn